REGISTRATION GUIDELINES
All registrations are discounted as early-bird registrations up to and including 31 July 2019. Payment for early bird invoices are due within 2 weeks of invoice date. Registration is in English, and the congress currency is USD $.
Payment by card (we use STRIPE as our card processing gateway) is preferred and will ensure your registration is activated immediately.
Abstracts can be submitted once your congress registration is complete; you will be able to submit your abstract as part of the congress registration process.
REGISTRATION: FEES & FINANCIALS
| |
early-bird (1/06/19-31/07/19) |
regular (01/08/18 - 09/10/19) |
| Student |
250$ |
250$ |
| Academic |
500$ |
650$ |
| Industry |
850$ |
1050$ |
Payment of your congress registration fee entitles you to the following**:
- Participation at all scientific sessions
- Access to poster exhibitions
- Congress bag and materials including Scientific Program Book
- Daily coffee breaks and lunches, welcome and closing / award ceremonies, networking dinner, breakfast as notified in the programme
REFUNDS
We will refund registration fees as follows:
- for cancellations received by 31 July: 90% refund
- for cancellations received by 15 August: 70% refund
- for cancellations received by 15 September: 25% refund
- for cancellations received after this date: NO REFUND
Refund / cancellation requests must be sent in writing. Where possible, refunds will be processed within 5 days of receipt; however based on timing and conference workload, refunds may not be processed until after the conference.
ABSTRACT SUBMISSION GUIDELINES
YOU NEED TO HAVE REGISTERED TO THE CONGRESS IN ORDER TO BE ABLE TO SUBMIT AN ABSTRACT.
More than 50% of the programme is dedicated to selected abstracts because we want to ensure that the best and most current research is presented. A large panel of international moderators reviews abstracts so that every abstract receives at least 3 reviewer scores.
Abstract submission guidelines: Make sure your abstract is in, on time and in the right format by following these simple steps:
1: The Deadline for abstract submission is 31 July 2019.
2: Your abstract should be no more than 250 words and should be in English.
3: Keep your title concise and informative and only use capital letters for the beginning of a sentence or an acronym/name. DO NOT USE CAPITAL LETTERS FOR YOUR ENTIRE TITLE.
4: List all authors’ name in full and it is compulsory to identify a presenting author. Please note the email address supplied when you submit your abstract will be used for all correspondence pertaining to the abstract.
5: Addresses should be in the following format: Group, Department/Institute, Organisation, Town/City, Postcode/Zip, Country
6: Do not include acknowledgements in your abstracts – these will be included in your word count.
7: Select the subject area that best fits your abstract as this is a guide for review allocation.
8: Please ensure that the email provided when submitting the abstract will still be valid when the abstract notification is emailed during September 2019.
Poster Guidelines
Posters should be made in a single size (dimensions TBC in acceptance email), portrait orientation. If your poster does not match these dimensions we cannot guarantee that it will fit the poster boards. Each poster will be allocated a number with your notification that you must bring with you.
What happens after you have submitted?
Your abstract will be sent for review and you will be notified of the outcome by email. Please note the notification email will be sent to the email given when you submitted your abstract. If you have not received notification by end of September please contact the IOVC Office.
PLEASE NOTE that all submitting authors will have to have read and agreed to the Abstract Submission Agreement prior to submission
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